TOOL OF THE DAY: Post Final Trial Order Entry Process
CATEGORY: Family Law
What is the Order Entry Process
- 1. Where is my final order
- 2. Your Plan
- 3. Drafting the final orders
- 3.1. Who writes the order after the final trial?
- 3.2. What happens if the final order is contested?
- 3.3. How long does it take to get the final order entered?
- 3.4. What do you do if your ex violates the order before it gets signed?
- 3.5. What other expenses are commonly encountered?
- 3.6. What Happens if an Order Gets Entered that Did not Reflect What was Ordered Accurately?
- 3.7. Can you enforce the order before it is signed?
- 3.8. What if the ruling is in your favor and you cannot get the order entered?
1. Where is my final order?
You have your final day in court, or so you thought. You proved everything you needed to prove and got a ruling in your favor. Or maybe the ruling was not in your favor. Either way, you think you are done paying attorney’s fees. And you think you are done period. Regardless of the outcome you think that nothing further can happen. But instead you find yourself left in limbo. You have no order that you can enforce. You don’t know which order to go by. Do you go by the old order until the new one is signed? How do you enforce the new one before it is signed?
You weren’t told that after the final decision in court is made that there is still a lot more that can happen. There are a lot of issues that you are still going to have to deal with.
1.1. Were you told that you might need to pay your attorney more money even after the final trial day in court?
Your day in court is NOT the end of the immediate process. You need a final written order. A lot can go wrong in this part of the process. Even if you prevailed in your trial, the opposing counsel can screw you in this process if you don’t protect yourself.
1.2. Were you told to make sure that you have more money to pay your attorney to finish the entire process?
Most people think that when the trial is over that everything is done and over. Most people do not realize that what you paid your attorney might only have covered you for the trial and nothing afterwards. Many people end up not represented after the trial and are on their own to get the order finished and signed because they are out of money. This catches a lot of people off guard.
If you haven’t reached that point, make sure you cover the costs of this with your attorney.
2. Your Plan
Just knowing what to expect can relieve a lot of stress. You can prepare for what you know will happen. We can help you anticipate what may go wrong and how the other side’s attorney may try to take advantage of your lack of understanding. You need to be very clear about whether your judge is a full judge or an associate judge, meaning a judge who works for a judge where the final judge ultimately signs all orders. Often appealing an associate judge’s orders to the full judge.can have a deadline of as little as three days. Make absolutely sure that you have all of these issues mapped out with timelines documented in advance so you know exactly what to do and how long you have to do it.
Every state will have its own processes and timelines. Know yours as early as possible.
So you need to plan for the following:
- Drafting the final orders.
- Paying your attorney to negotiate the terms of the final order.
- This could include things like negotiating back and forth between opposing counsel regarding details of the order that were left open by the judge.
- This could include having to argue against an order that opposing counsel where they try to slip things in that they didn’t get during the trial.
- This could include having to go to a hearing for clarification if the judge will not clarify without a hearing.
- This could include having to create additional agreements during the pendency of the entry of the final order like stipulations or Rule 11 agreements, etc.
- This could include having to pay your attorney to attend another hearing to argue the final order entry.
- This could include filing a stay of the order and to be heard on a new trial. Or filing a notice to void or vacate the order. These also may require a trial.
- This could include paying your attorney to draft the orders if you prevail. You could have to pay your attorney to draft orders even if you didn’t prevail if the other side doesn’t get them in and you want them entered, or if the other side drafts an order that doesn’t reflect the judge’s order.
- Knowing which order to follow until the final order is signed.
- Knowing what to do if the final order starts but nothing is in writing yet.
- What do you do if the other parent violates the new order before it is in writing?
- Writing findings of fact and conclusions of law. You will want these so you need to know the process for requesting them. Texas has a two step process. Miss the second step and you are screwed. (These are not always done, but if you want to appeal, plan on needing these. Plan on paying an attorney to write these.)
- Filing for a new hearing. (Many states require this if you want to appeal.)
- Do you have a ruling that you can appeal?
3. Drafting the final orders.
3.1. >Who writes the order after the final trial?
Some judges write their own orders. But this is not the case in most states. Most of the time it is the prevailing side’s attorney who writes the orders. If the other side has an attorney and you are pro se, the judge may have that attorney write the orders even if you win. The proper process is for the attorney to write the draft order then provide it to the other attorney who will review and approve or object and request changes. Generally the attorneys will work out the objections between them and submit an agreed version to the judge.
This is one of the places where the other side’s attorney may look to screw you over. It is not unheard of for the attorney to take the written order directly to the judge without permitting you an opportunity to review and agree or object. You can cut this off before it even starts by contacting the attorney immediately after the trial and schedule review of the proposed order. This will let them know that you know how this is supposed to work. Don’t be an ass, just act like any other professional who is walking through a well-practiced process. .
3.2. What happens if the final order is contested? Paying your attorney to negotiate the terms of the final order.
What happens if you and the other side disagree with what was ordered. This doesn’t mean this is opportunity to argue for something you wanted or they wanted and it’s time to argue over those. This means that one side might believe that the judge ordered only standard visitation for you and you believe that the judge ordered extended standard. There can also be things that the judge leaves for the parties to agree on, like what counselor will be used for reunification or what day of the week you will exercise for your standard or extended standard visitation. If this is the case, and the two of you are in disagreement on what you heard, you might have to order the transcript. You can order just the part of the transcript where the judge made the decision. You don’t have to order the entire transcript for this.
It is a good idea to request the orders section of the transcript immediately after the trial even if you don’t anticipate issues. Be prepared. Know for sure what the judge said. Don’t rely on your memory from a time when you were under extreme stress. Having it ready will also let the other attorney know that you know how the game is played and you are prepared.
If the two of you still cannot agree then you can set an order entry hearing with time allocated for arguing the issues that remain in dispute. The judge will resolve any contested issues. This is where you will want to have that transcript, and make sure the judge has it before him before he starts issuing resolutions. It is not unheard of for judges to change their orders in this process. Putting the transcript before the judge will minimize this risk.
And even if there isn’t much disagreement, there will probably still need to be negotiations on things that the judge left open like what day of the week you exercise your visitation. There could be some details that need to be agreed on like perhaps a counselor that will be used for the children. The holidays that you celebrate and the days that those fall on. Not everyone celebrates Christmas and Thanksgiving. There are many parents who have different beliefs so they need different days. If you did not have those to provide the court at the time of the final and they grant you the protection to have your children during the times that you recognize certain holidays, you could find that your attorney is being engaged with the other side to negotiate these too.
3.3. How long does it take to get the final order entered? How long does the side that wins have to get the order into the court and signed?
It is important that you have a date certain from the judge on when the final written order should be submitted to the court and clarification on what is to be followed in the interim. It will be very difficult if not impossible to enforce unwritten orders. You need to take precautions.
For important dates and times, you should validate in writing with the other attorney what you believe the court ordered. Let the other attorney know you ordered the transcript and ask the other attorney if they concur with your understanding of the dates and times that were ordered. Ask them to confirm joint understanding with their client. This way you have a paper trail of clear expectations for who is supposed to do what, when and where, just in case you have to ask the judge for enforcement. The paper trail will prove that there was no misunderstanding and that any violations of the orders was intentional.
We recommend that you ask the judge to set a date certain so you don’t leave yourself in limbo like this. A recent trial we attended the judge ordered that if the order is not submitted to the court by a date certain that everything would revert back to the prior order and it would be as if the final trial never happened.
So to avoid this in your situation, make sure your attorney asks for a date certain. Otherwise, if the other side doesn’t like the orders, they might drag their feet and leave you in limbo. It is a terrible position to be in where you cannot enforce your rights and time with your children or anything else that the court ruled on.
3.4. What do you do if your ex violates the order before it gets signed?
If your ex violates your visitation and isn’t giving you the children. Try to get that in writing. If you use Our Family Wizard, try to get them to put that in writing on OFW. Still try to pick up your children according to what the judge ordered in the new order. Take a witness with you and videotape your attempt if you are able. Sometimes you can have the police try to talk to your ex, but without a signed order they probably won’t be very helpful other than maybe trying to talk to your ex. Some won’t even do that if you don’t have an order and will tell you that it is a civil matter and to go back to court. They’ll all tell you that, even if they talk to the other parent.
One thing the police are good for is formal documentation of things like your attempt to exercise custody and the other side’s refusal.
Just try to get it recorded somehow, someway, somewhere so that you have evidence when you inform the judge, if you make that choice. If you just have one incident of just a couple of hours of keeping your children, most courts aren’t going to see that as enough to re-visit their order and change the order.
But if the other parent continues to violate, you might have enough to ask for the court to alter, amend, or even suspend the current order and have a new hearing to create a new order. More on this later in this post. Keep reading…
3.5. What other expenses are commonly encountered?
Details, details, details…open ended details can be expensive.
The judge might have ordered standard visitation and made a couple of custom alterations to it. The other side might try to argue over these alterations. Most commonly, the other side will argue over when the new order starts. If the two of you cannot agree on what is ordered, you go back to the judge to tell you what they ordered.
Sometimes your attorney will want to order the part of the transcript that recorded what the judge ordered. This can cost several hundred dollars depending on the number of pages of that part of the trial. But it is even more expensive and takes longer to order the entire transcript. You may need that as well as you will see later in this section. But getting the entire transcript can take even longer and will cost eve more. You can even try to get an unofficial transcript from the court reporter. Just tell them that you need it for the drafting of the final order and ask them if they can just e-mail a soft copy of it to you. Watch out for rush charges too.
Some states audio record the proceedings and you can get copies quickly.
You also might want to appeal the order. If your rules require findings of fact and conclusions of law to appeal then you will need these written by your attorney if the judge does not write them in your area. Many areas have the attorneys write them. We did not know this until we went through it. We were shocked the first time we were asked to write them ourselves. And if you don’t, the other side will write them or they might not get written. If your judge orders you as pro se to write their findings and conclusions for them, you can object. If for nothing else, object that it violates rules of fundamental fairness and is an impermissible delegation of judicial authority.
Your appellate court is going to use these as proven facts. So your findings of fact should only be facts that were proven in court. Your conclusions of law will be a little more challenging if you are not a trained attorney. If you cannot write these on your own, then you are going to need the transcript and take it to an attorney to get help with this. Transcripts can take time to get and Findings of fact and conclusions of law have statutory timeframes. This makes it problematic to get the transcript on time, pay an attorney to review it and to draft these conclusions for you.
Get a copy of some examples of findings of fact and conclusions of law from your local law library to get an idea of what you need to accomplish for this part of the process. Not having findings of fact in your appeal will work against you.
3.6. What Happens if an Order Gets Entered that Did not Reflect What was Ordered Accurately?
You can file for a nunc pro tunc order and have the court correct the order. It is permitted for judges to correct clerical errors to correctly reflect what was actually ordered. Administrative corrections can be done like this. Any correction that is made due to clerical error or error in accurately reflecting what was originally ordered is retroactive so that the parties are not prejudiced. Other types of errors can be requested to be fixed in a Motion to Alter or Amend the order. You might also have to file an appeal on the order if the court refuses to correct an error.
Courts are allowed to alter their orders for a certain amount of time after a written order is filed. Generally, this plenary period is 30 days but may differ in your state. It may be extended by filing of post trial motions and may remain in effect during an appeal, depending on your State’s rules.
Seek an attorneys help for other tools that might be available to you to challenge an incorrect order. There are other options for some people like a motion to vacate or void the order, etc. You would have to make sure that you have the elements necessary before taking those actions. Anything you do in court, can hold penalties. So if you are found to be asking for something where there is no legitimate relief available to you, you can end up paying the other side’s attorney costs and court costs. So make sure that you have proper grounds and argument before proceeding.
3.7. Can you enforce the order before it is signed? What Happens if the Other Parent Violates the New Order but the Order has not been Signed by the Court Yet?
If neither party has signed an order, in fact, you might not have seen a written order yet, and the other parent won’t give you your children until the order is signed, you cannot get jail time in most states until an order is in writing and signed by the judge. It is difficult to hold someone in contempt for a non-written and non-signed order. You can make it known to the court and ask the court for relief.
If the other party is violating and the judge made it clear when your new order begins, you can let the judge know and ask for relief. The relief will be limited if you have no signed order. You could use the violations as a way to try and get the judge to flip custody. If a judge thinks that they solved the matter by awarding the other parent primary, but the other parent is narcissistic and controlling and it has made it impossible for you to exercise the limited rights the judge has spared, you can try to get this back in front of the judge and ask for a change in custody by showing the judge how the new order is not going to serve as a solution but instead has exposed the true problem.
All of this takes time and money. So make sure you plan ahead for all of this. When you think ahead and show you know how the game is played, you don’t allow the other side take further advantage of you.
Your course of action and your interactions with the other parent after the final can cause you to lose what you won or win what you lost…
Many times a parent has Narcissistic Personality Disorder or is just a major ass and they will mess up once they are given more power. The power can go to their heads. It is inherent of this personality to do so. You have to be ready to jump on this opportunity to get orders corrected. And you might be able to avoid having to appeal if you can demonstrate that the other parent has taken advantage in ways that interfere with the rights that the court has said you have, even if those are very, very limited.
We understand that it is upsetting to have a court side against you, so make sure that you are not reacting to the emotional anger and upset and frustration. Don’t put yourself in a position where they can cause you more damage and devastation. Be smart about how you proceed and what kind of action that you take. Planning ahead will help prevent these kinds of bad decisions.
Here is an example:
You send your ex a message on Our Family Wizard that you will be keeping your children all day Monday because school was canceled due to weather. Normally you drop your children off when school resumes on Monday after your weekend visitation.
Your order says that you drop the children at the start of school. But your order also says that you keep the children when there is holiday time that falls on the Monday following your weekend.
You feel that this means that if school is out you get to keep your children.
Your ex and their attorney is interpreting the order to mean that you only keep them on holidays. They do not consider school being closed due to weather as a holiday.
What do you do?
First there is much more to consider than just the order itself. You just had a final hearing where the judge reduced you from extended standard to standard. Ask yourself does the judge see you as causing the conflict between the two of you? Have you had any success in the past convincing the judge in your favor? Where are you starting from? Is this going to help you gain your rights back to your children? What is your overall goal here? Do you want to spend all of your money defending yourself in court for what the court might see as you violating or do you want to be able to conserve your resources for arguments that might restore your time back with your children and not give the other side any leverage to continue to hurt you and your child long-term?
Sure you might be able to argue “substantial compliance” with the order and claim confusion. But what does that really get you in the long run? An expensive battle where you have bad posturing and are groveling and begging for the court to see the order your way.
Or you could ask the court for a clarification for future days like this and not be seen as being difficult just to be difficult by keeping the children when you were unsure.
Most clarifications like this don’t usually require a hearing and can be done in writing to the judge or the coordinator (follow your local rules) as long as the other side is copied on these communications. And this doesn’t cost you anything to do this other than your attorney fees. You don’t usually see someone sanctioned for using clarification properly if it doesn’t go to a hearing. (You can NOT have private conversations or communications with your judge.)
You can give the other parent the children at the normal time that school would have started and file the clarification and not run into any possibility that the other side tries to hold contempt over your head for keeping them when you were not sure. And ask the court to clarify the order so that there isn’t this confusion next time.
I understand that sometimes you might be encouraged to keep children when you are not sure. I personally am not a big proponent of that because it causes you additional stress, it gives the other side opportunity to make you look bad and they continue to attack you. When you are being alienated from your child, which is almost always happening in these cases, you cannot afford to have added stress. Intensity and duration of stress under these circumstances can lead to post traumatic stress disorder (PTSD). This can cause additional barriers and make it even more difficult for you to fight back and get your rights back to your child.
Ultimately, it is up to you what decisions you make. I personally like to reduce the opportunity the other side has to attack you, especially when you are dealing with an abusive and controlling ex, while preparing to take action that can be more effective and less stressful.
If you do have an ex that has bipolar disorder, Narcissistic Personality Disorder, or any other disorder that causes them to be overly controlling or to bully you, you are probably going to be dealing with a lot of harassment and interactions that are upsetting. You are going to feel the strain of your parent-child bond being destroyed.
Knowing this can help you make better decisions so that you have opportunity to strike back and get your rights to your children back as soon as you have something that violates the rights that the court has left you with. (You are probably going to appeal the order but you cannot do this until the order is actually entered. So we are talking about just the time period between the ruling of the court and the entry of the order.) It is difficult to be patient during this time, but these personalities do mess up especially when the courts empower them further. It goes to their heads.
You are probably going to experience more alienation of your child and it is going to be extremely difficult for you to deal with the additional strain and pressure from continued damage to your relationship with your child. You certainly do not need additional stress and costs of more attacks because you are seen as violating what the judge ordered. Of course, you can say that if you would have difficulty enforcing orders before they are signed then the other side will too. But this still takes resources (time, money, energy, stress).
You need to reduce your stress as best you can and preserve your resources so you can preserve and restore your rights. This is how you fight more effectively
Another example of what you might encounter before your final order is entered:
Your child starts saying that they don’t want to go with you on your time. The ex has their attorney sending your attorney e-mails stating that the child doesn’t want to go.
You insist on them going and the child then tells you how upset they are with you.
You don’t know whether to give in or keep insisting that the child come. you are worried that the judge could use this against you further.
We recommend that you continue to try and exercise your time, as soon as the other parent does not send your child, you make it known to the court that you did not receive your time with your child. Use the wizard or whatever tools your court provides to document. You will need to be prepared to argue your rights again to the court if they try to restrict your time further or burden your time with a counselor or other third party person. You will need to be prepared to offer the solution that you feel is in the best interest of your child. And remember to put on the record that your determination of what is best for your child overrides any third party and even what a judge might feel is best.
Naturally a judge is not going to like this said but it is necessary if you are going to preserve error. And if you are worried about the judge siding against you, they have already done this, so you will have to stand your ground if you want to be able to challenge this abuse of power. (Remember we are not suggesting any of this if there is abuse that is occurring to the child. If the child is not wanting to be with you because you have abused the child, then you need to get help for your behavior and not hurt your child further.) But if the other side is just making the child feel that you are not an adequate caretaker because the two of you just simply disagree on how to raise the child, this should not be grounds for restricting you. As long as you preserve error you can use your rights arguments to try and overturn these restrictions.
3.8. What if the ruling is in your favor and you cannot get the order entered? What if the other side keeps delaying and dragging their feet and getting the hearings continued?
It is very upsetting to get a ruling in your favor and not be able to enforce it or get the other side to sign or agree to the entry of that order and have the start of that order be delayed. Be aware that the other side can get you to mess up and then get the court to change their orders by suspending the current order (issuing a stay on it) and granting them a new hearing to hear new evidence based on decisions that you made during the pendency of the entry of the order. I’ve seen people lose after they have won.
When you need someone to help you make better decisions this is when a strategist and coach can come in handy. Attorneys are focused on the technicalities of the law but no one is helping you cope with the frustration that comes along with the many things that happen day-to-day after these orders are made. Coaches and strategists continue to help you make decisions that can help you keep your calm and make decisions that could even benefit you in the long run and get things turned around if the court made a bad decision in the first place.
But if you don’t know that these opportunities exist you might not be prepared and you are not conditioned to see these opportunities.
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